Reports to:  Director, University Relations and Communications

Department: University Relations and Communications 

Basic job Summary: The job holder will be responsible for the planning, organizing and  promotion of a range of corporate events and conferences hosted by Strathmore University and provide counsel, direction and logistics on protocol and event management at a University – wide level.

Duties & Responsibilities:

• To develop and continually improve procedures, processes and protocols that ensure high quality, seamless and professional delivery of convocation and other ceremonies at Strathmore University.
• To provide general and specific protocol advice as requested and from time to time recommending development, or revision of institutional policies and procedures on protocol.
• To organize and take control of all aspects of the planning, organization and on the day management of specific University hosted events and conferences to ensure that the Strathmore brand is profiled correctly.
• To manage the process for event – related facilities bookings by identifying space requirements and liaising with the Administration Services Department and Schools to secure appropriate space.
• To develop and implement a system for receiving feedback on convocation and other ceremonies, and working closely with a range of internal stakeholders to continually improve convocation and ceremony experiences at Strathmore University.
• To maintain webpages that provide up to date information on convocations, ceremonies and University protocol.
• To develop a communications plan for website and social media for cascading information on events around the University.
  

Minimum Academic Qualifications:

• Bachelor’s degree in a business related field with a bias in communication.
• A Professional Qualification in Public Relations.
  

Experience:

• At least two (2) years’ event management experience.
• Excellent event management skills.

Skills and Personal Attributes:

• Detail and planning.
• Good in logistics and planning.
• Management of service providers.
• Ability to learn quickly.
• Logistics management.
• Management of suppliers.
• People skills.

Are you qualified for this position and interested in working with us? We would like to hear from you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Protocol Manager” on the subject line to recruitment@strathmore.edu by 11^th October 2018.

 Due to the large number of applications we may receive, kindly note that only the shortlisted candidates will be contacted.

REPORTING TO:  Receivables Accountant

RELATIONSHIPS AND CONTACTS:

• Internal: Faculty and school administrators and students.
• External: Parents and Higher Education Loans Board

JOB PURPOSE:

This position will be responsible for ensuring timely and accurate reporting of receivable transactions of Srathmore University, Strathmore Cafeteria and Strathmore Medical Clinic together with ensuring that all internal controls are maintained in the area of receivables including daily reconciliation of cash collected.

KEY RESPONSIBILITIES:

1. Banking: Ensure daily banking of cash and collection of cheques from debtors; Preparation and monitoring of Cash in Transit for all Strathmore University Accounts.
2. Credit card payments: Prepare credit card summaries and raise journals daily.
3. HELB payments: Pass student credit notes for amounts sent from HELB.
4. Receipting: Approve daily receipts and prepare a Cash Management Deposit.
5. Reconciliation: Preparing daily cash collection reports for cash office.
6. Unidentified Deposits: Daily review, reporting and actioning of the unidentified deposits account in the Academic Management System.
7. Invoicing: Obtain invoice request form and the attached purchase order or commitment letters from different departments to pay and raise invoices for electricity, rental, parking fees, incubation, short courses and other corporate debtor requests.
8. Fee payments: Coordinate and ensure random checks are conducted at the School of Accountancy. 

JOB REQUIREMENTS 

• Bachelor’s Degree in Accounting, Finance or a business-related field.
• Minimum of 1-year relevant working experience in a busy finance department.

• Team player, with ability to work with different departments within the institution as well as with individuals at various levels.
• Professional qualification in Finance or Accounting such as CPA or ACCA.
• An understanding of financial management and accounting practices in a University environment or an institution of higher learning is an added advantage.
• Ability to work under minimum supervision.
• Ability to work well under pressure and meet tight deadlines.
• Organizational, interpersonal, accuracy and analytical skills and excellent communication skills, both written and verbal.

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please forward an application letter together with a copy of your updated resume quoting ‘Accounts Assistant Receivables’ to the Human Resource Manager, Strathmore University Business School, to careers@sbs.ac.ke by end of the day (5:30 pm) Monday, 15^th October 2018. Due to the large number of applications we may receive, only the shortlisted applicants will be contacted.