Reports to:  DVC, Planning and Development

Basic Job Summary:

To be responsible for managing and enhancing the work of the Deputy Vice-Chancellor through the provision of administrative support and coordinating the execution of the responsibilities of the Deputy Vice Chancellor’s Office

Duties & Responsibilities:

1. Administrative Management: To organize Committee meetings chaired by the Deputy Vice-Chancellor, ensure timely delivery of reports to the Management Board, serve as meeting administrator and secretary to all of the Deputy Vice Chancellor’s Committees, and follow-up on the actions by various Heads of Departments;
2. To manage traveling schedules locally and internationally including preparing materials and reports in regard to meetings to ensure a successful outcome of trips and conferences attended by the Deputy Vice-Chancellor;
3. Stakeholder Management: To facilitate and enhance positive relationships between Strathmore University and individuals and organizations from the local, national, and international community through the efficient scheduling of appointments between the Deputy Vice-Chancellor and the respective individuals and organizations;
4. To manage the digital and social media accounts relating to the DVC office
5. To coordinate and manage events, seminars, and conferences to ensure their efficacy and success.
6. Financial Management: To prepare and manage the annual budget for the Deputy Vice Chancellor’s Office and monitor the allocation of the budget to ensure proper use and distribution;
7. To review and analyze committee minutes to identify areas of action to ensure follow-up to make during meetings
8. To handle office communication effectively & Efficiently

Minimum Academic Qualifications:

• Master’s Degree in any related field from a recognized institution

Experience:

• At least 3 years’ experience in managing administration services

Skills and Personal Attributes:

• Excellent Planning & Organizational Skills
• Attention to details
• Good Interpersonal and Communication Skills
• Confidentiality
• Team Leadership
• Managerial Skills
• Networking Skills
• High level of Integrity and Honesty

Are you qualified for this position and are interested in working with us? We would like to hear from you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Executive Manager” on the subject line to recruitment@strathmore.edu by 15^th November 2018.

 Due to the large number of applications we may receive, kindly note that only the shortlisted candidates will be contacted.