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The Academic Council shall have the right to interpret and the authority to apply these Rules and Regulations governing the conduct and Discipline of the Students. The Council also has the right to make new Rules and Regulations, and to amend the existing Rules and Regulations, governing the conduct and discipline of all students of Strathmore University. Any changes made by the Academic Council regarding these rules and regulations shall be subject to the confirmation of the University Management Board.

On the Strathmore University Dress Code »

For the purposes of these Rules and Regulations, a student shall be any person who has registered, and is currently undertaking a course of study, whether full-time or part-time, in Strathmore University.

These Rules and Regulations shall be binding on all registered students of Strathmore University from the time that they register as students until such time as they discontinue, or are discontinued from, their studies and are deregistered, or until they shall have graduated and been awarded the degree, diploma, certificate or other qualification for which they have been studying. Registered students are expected to abide by these Rules and Regulations at all times, when in academic session as well as during holidays, both on and off campus.

Departmental Boards, Faculty Boards, either directly or through their Executive Committees, shall have the duty and responsibility of ensuring that the Rules and Regulations are followed and enforced at their respective levels. Major disciplinary decisions, such as expulsion or suspension for one year or more, made at Departmental or Faculty level, require confirmation of the Academic Council.

Students who fail to adhere to these rules and regulations will be issued with a Warning Letter or will be suspended according to the gravity of the matter. If the behaviour of the student does not improve thereafter, or if the matter is very serious, he/she may be expelled.

There shall be a representative students’ organization, known as the Student Council, whose purpose shall be to promote the academic, cultural, religious, social and sporting welfare of the students of Strathmore University. The Council shall consist of student representatives, to be chosen at open and free elections according to guidelines established by the Dean of Students. The activities of the Student Council will be supervised by the Dean of Students, with whom the members of the Council will meet periodically.

In order to ensure that students are adequately represented at all levels, in addition to the students who form part of the Strathmore Student Council, there shall be two student representatives (one male and one female) for each class, who shall regularly meet with their Head of Department, or, where appropriate, the representatives of various classes with the Dean of their Faculty, in order to discuss their concerns and suggestions.

For the purposes of these Rules and Regulations, a student shall be any person who has registered, and is currently undertaking a course of study, whether full-time or part-time, in Strathmore University.

Strathmore University (SU) operates in accordance with Christian principles of faith and morality. These principles inspire and guide all the activities of the University and its relationships with students, employees, parents, clients, partners, collaborators, and the community at large, on and off campus. All students are expected to support, respect and comply with these principles.

The University’s educational policy fosters the following core values: freedom and responsibility, respect for the dignity of others, respect for other peoples’ opinion, mutual trust and honesty, sincerity, sense of justice and concern for the well being of others, mutual understanding and forgiveness, openness to fraternal correction and constructive suggestions for improvement, spirit of hard work or industriousness, spirit of service towards others, among other human virtues. This disciplinary procedure aims to promote conducive and pleasant environment for quality teaching and learning, maintain good student relations within the University and help and encourage students to achieve and maintain the appropriate standards of human conduct that the University expects of all its members.

The University does not intend to shape the behaviour of students by means of this code. However it is hoped that this code will provide SU students with a way of self monitoring of their personal development while pursuing their academic and professional aspirations at the University.

1. Non- Academic offences

   Violation of the rules below constitutes a Non- Academic offence:
   1. All students are required to carry their University Pass whenever they come to the University.
   2. Respect for each other’s property should always be upheld.
   3. No student shall, on University property, individually or with a group and in connection with a demonstration including a rally:
      1. Knowingly use words which threaten violence or bodily harm to any group or individual in a situation where there is clear and imminent danger of such violence or bodily harm, and whether or not the group or individual thus threatened knows of such threatening words; or
      2. Knowingly use words in a situation of clear and imminent danger, which incite others to behaviour, which violates any article of this Section.
   4. Students are expected to dress and behave in a professional manner, as befits mature young adults. The university encourages you to adopt high standards of personal grooming and to dress in simple, decent, modest and appropriate attire; sloppy and slovenly dress and appearance are unacceptable. This dress code helps maintain an atmosphere conducive to study and work. You are given the liberty to dress according to your preferences, so long as they adhere to the conventions of good grooming. Clothes worn in university should be practical and comfortable, with a bias for a slightly loose fit.
   5. Bins are provided in the classrooms for the disposal of papers, pencil shavings etc. Bins are provided in the garden and corridors for the disposal of other litter, such as cigarette butts and food waste.
   6. Any offence described in Kenyan laws and Nairobi City bylaws which occurs in the University context and is not specifically described by another article in this Code is to be considered an offence under this Code, but only if it can reasonably be said to adversely affect the functioning of the University.

2. Academic offences

   The integrity of University academic life and of the degrees the University confers is dependent upon the honesty and soundness of the teacher- student learning relationship and, as well, that of the evaluation process. Conduct by any member of the University community that adversely affects this relationship or this process must, therefore, be considered a serious offence.
   1. Every student shall abide by the specific regulations, which govern the programme of study, which she/he is enrolled.
   2. No student shall:
      1. In the course of an examination obtain or attempt to obtain information from another student or unauthorized source or give or attempt to give information to another student or possess, use or attempt to use any unauthorized material.
      2. Represent or attempt to represent oneself as another or have or attempt to have oneself represented by another in the taking of an examination, preparation of a paper or other similar activity
      3. Submit in any course or program of study, without both the knowledge and approval of the person to whom it is submitted, all or a substantial portion of any academic writing, essay, thesis, research report, project or assignment for which credit has previously been obtained or which has been or is being submitted in another course or program of study in the University or elsewhere.
      4. Submit in any course or program of study any academic writing, essay, thesis, research report, project or assignment containing a statement of fact known by the student to be false or a reference to a source which reference or source has been fabricated.
   3. No student shall, with intent to deceive, represent the work of another person as his or her own in any academic writing, essay, thesis, research report, project or assignment submitted in a course or program of study or represent as his or her own an entire essay or work of another, whether the material so represented constitutes a part or the entirety of the work submitted.
   4. Without authority from legally approved persons, no students shall reproduce through commercial piracy, counterfeiting, copying, home taping etc of any copyrighted work.
   5. It shall be an offence to knowingly procure, distribute, or receive any confidential academic material such as pending examinations or laboratory results from any source without prior and express consent of the instructor.
   6. It shall be an offence to knowingly misrepresent material facts to another for the purpose of gaining admission to the University or obtaining academic advantage or credit
   7. All other Rules and Regulations governing student conduct in examinations as specified in Schedule VIII of the University Statutes shall apply.
   8. Students are required to sit all tests given during the Course.

Life in a community as large and as complicated as SU can sometimes throw up challenges that are difficult to manage on your own. You might have a problem with a fellow student or a staff member, with SU administration or some aspects of SU rules and processes.

If you do come across some difficulty in your life at SU, don’t hesitate to raise it with the Dean of Students. In most cases, problems can be resolved through informal enquiries and discussions.

If this informal approach does not resolve the problem, students can initiate a formal complaint resolution process. The Dean of Students can advise and support students who lodge a formal complaint through this process, and students are strongly advised to consult the Dean if they are considering a formal complaint.

More of student conduct and policies, please read the Student Handbook.

1. Examination Dates and Venues
   1. It is the responsibility of candidates to ascertain the date, time and venue of the examinations of all Course Units for which they are registered. Misreading the examination timetable does not constitute a valid excuse for missing an examination.
   2. Candidates are expected to arrive at the exam venue not less than 25 minutes before the time the examination is scheduled to begin. No candidate should enter the examination room until instructed to do so by an invigilator.
   3. Candidates should sit only at those desks and in those places where they find an examination booklet. Those who do not find a place to sit should inform the invigilator.
   4. Candidates arriving at the examination venue more than 30 minutes after the examination has begun will not be allowed to sit the examination.
2. Examination Conditions
   1. Candidates are not allowed to have unauthorized material with them during the examination. All books, papers and personal belongings brought to the examination venue should be left in the part of the room designated by the invigilator. All communication devices such as mobile phones, personal digital assistants (PDAs) should be turned off and left among your belongings.
   2. The University will provide all mathematical tables and other materials required.
   3. Candidates are allowed to bring writing instruments and handheld non-programmable calculators into the examination.
   4. Smoking is not allowed in the examination room, nor are drinks or edibles.
   5. The University dress code shall be maintained even during the examination period. Students who turn up dressed inappropriately will not be allowed to sit for the examination.
3. Examination Procedure
   1. Candidates should produce their examination card and University ID as they enter the examination venue. No candidate will be allowed into the examination venue without these two documents.
   2. As soon as the candidate takes his/her place, he/she should fill up the information required on the front cover of your examination booklet. The candidate should also place his/her examination card and University ID card on the desk in full view ready for checking by the invigilators once the examination has begun.
   3. The invigilators will place copies of the examination question paper face down on the desk. Candidates should turn over the question paper only when told to do so by the invigilator(s). After turning over the question paper, the candidate should check to make sure that the question paper is correct and complete.
   4. Candidates should only begin writing when told to do so by the invigilator(s).
   5. Any candidate wishing to leave the room during the examination should raise his/her hand. Candidates who are given permission to leave the examination room will be accompanied by the invigilator and are expected to return promptly. No candidate will be allowed to leave the examination room during the first 30 minutes of the examination.
   6. If a candidate is sick or unwell during the examination and feels that he/she requires a longer break away from the examination room, cannot continue with the examination or feels that the sickness will affect his/her performance in the particular examination, he/she should inform the invigilator immediately. Applications for special ordinary examinations on medical grounds will only be accepted if the application is made before the examination or as soon as the examination ends.
4. End-of-Exam Procedure
   1. No candidate is allowed to leave the examination venue during the last 15 minutes of the exam.
   2. No candidate should continue to write after the invigilator has announced that the examinationis over.
   3. At the end of the examination, all candidates shall remain seated until all the examination booklets have been collected by the invigilators. Candidates should only leave the exam venue when told to do so by the invigilator (s).
5. Examination Offences
   1. The invigilator(s) have the authority to confiscate any unauthorized material found in the candidate’s possession.
   2. If an invigilator suspects that a candidate has committed an examination offence, he/she may question him/her about the circumstances. The candidate will be allowed to finish the examination and will then be asked to write a report about the alleged offence as soon as the examination ends.
   3. Candidates who create a disturbance during the examination by making noise, moving furniture, talking, eating or smoking, or other such behaviour, may be expelled from the examination. Only the Chief Invigilator has the authority to expel you from the examination venue.
6. Punishable Examination Offences and their Penalties
   1. An examination offence is an extremely serious matter, since it violates the integrity of the whole examination system.
   2. Examination offences are therefore dealt with severely. A second examination offence by the same candidate is punished by expulsion from the university.

Library rules and regulations should be followed to enable fair access and use of library facilities by all users. Failure to do so will result in the withdrawal of library rights, suspension of library rights, or suspension from the university.

1. Students will be issued with a library card at the Admissions office. If the card is lost, PLEASE REPORT IMMEDIATELY. A replacement will be available at a fee.
2. Library items should not be taken out without proper authorization. Theft or attempted theft of Library items, equipment, furniture or furnishings is proscribed.
3. All communication gadgets including call phones, pagers, radios, beepers etc should be switched off before entering the library. No call should be made or received in the library.
4. All bags, brief cases, overcoats, etc should be left at the baggage store at the library entrance.
5. The library is a place for silent, private study. Consultations, discussions, group study etc should not be held in the library. The university provides many other areas on campus for this.
6. Smoking and sleeping are not allowed in the library.
7. Food and drinks should not be taken to the library.
8. Books shall not be marked in any way e.g by underlining, writing, ticking etc.
9. Respect the borrowing guidelines for various categories of books.
10. Reference books and items in the special collections should not be taken out of the library.
11. Defacing, mutilating or damaging Library items, facilities equipment, furniture or furnishing or willfully altering or destroying identification marks relating to the ownership or location of Library items, equipment, furniture or furnishings is not allowed.
12. Users shall not obtain or use a Library card under false pretences.
13. Use or possession of items from other libraries that are either overdue or have evidence of having been removed without proper authorization is not allowed.

• Users are encouraged to be vigilant and to report other library users that are breaking library rules to any library staff member.
• Report any items in short supply such as books to the staff at the issue desk.
• Communication to users is through email, and notice boards, continuous user education, and point of service areas.